You’ve got a good membership base in place and you’re now keen to retain these members and maybe try to recruit a few more. This section looks at ways of keeping track of your existing members and considerations to maximise your recruitment efforts.

Keeping track of your members

Once your membership starts to grow, you'll need some way to keep track of all this information i.e your member details. A database may be one option for you. There are lots of software programmes that can help you do this. You may want to think about exploring online membership databases where members can update their own details.

For smaller clubs, you could set up a simple membership record using a spreadsheet programme, with one row per member and each column capturing a different data field e.g. address, age, telephone number, etc – click on membership record template. You may soon outgrow this simple system and need a more robust database such as Microsoft Access, or one of several purpose built sports club databases.